Zapier Integration Guide

Complete guide to integrate MyFormCapture with Zapier

Setup time: 10-15 minutes

Difficulty: Easy

Compatible versions: Zapier Free Plan+

Connect MyFormCapture with 5,000+ apps through Zapier using outgoing webhooks. When a form is submitted, MyFormCapture pushes the data to Zapier — which then routes it to your CRM, spreadsheet, Slack, or any other connected app. No custom server required.

Prerequisites

A MyFormCapture account — sign up here
A Zapier account (free plan works for basic Zaps)
A target app to receive data (e.g. HubSpot, Zoho CRM, Pipedrive, Google Sheets)
Developer Options enabled on your MyFormCapture team — go to Developer Options → Webhooks

Integration Methods

Webhook Trigger

10 minutes Easy

Use Zapier's built-in Webhooks by Zapier → Catch Hook trigger. MyFormCapture sends a POST request to Zapier every time a qualifying event fires.

Create a Zap with a Catch Hook trigger

Set up the Zapier side first so you have a URL to paste into MyFormCapture.

Log in to zapier.com and click Create Zap
Search for Webhooks by Zapier in the trigger search box
Select Catch Hook as the trigger event and click Continue
Copy the unique webhook URL shown (e.g. https://hooks.zapier.com/hooks/catch/123456/abcdef/)
Leave this tab open — you will return here to test after the next step

Important Note

Catch Hook is available on Zapier Free plans. The URL is unique to this Zap; treat it like a secret — anyone with it can send data to your Zap.

Register the endpoint in MyFormCapture

Add the Zapier URL as an outgoing webhook endpoint.

In your MyFormCapture dashboard open Developer Options → Webhooks
Click Add New Endpoint
Enter a Name — e.g. Zapier — HubSpot leads
Paste the Zapier Catch Hook URL into the URL field
Click Save

Important Note

The endpoint is now registered. You will choose which events trigger it in the next step.

Choose your event type

MyFormCapture supports two outgoing webhook events — pick the one that matches your use case.

form_response.created — fires on every submission, irrespective of spam status. Use this when you want raw data or plan to filter in Zapier.

lead.created — fires only after spam detection, when a Lead record is created (requires a clean submission with both name and email). Use this for CRM pipelines where spam should never reach your tools.

Open the endpoint you just saved
In the Event Types field, select lead.created for CRM integration (recommended), or form_response.created for raw capture
Click Save

Important Note

Do not subscribe a single Zap to both event types unless you want two webhook calls per clean submission — one for the raw response and one for the lead.

Test the webhook and map fields in Zapier

Trigger a real test so Zapier captures the payload, then complete the action step.

Submit a test entry through your form on your live website
Back in Zapier, click Test Trigger — Zapier listens for up to 10 minutes
Confirm the data arrived; expand the fields to see nested values such as data.email
Click Continue, add an action (e.g. HubSpot, Google Sheets, Zoho CRM)
Map the incoming MyFormCapture fields to the action app's fields
Click Publish Zap or Turn Zap On

Important Note

If Zapier shows 'No data found', confirm your form domain is whitelisted in MyFormCapture and that the endpoint URL is saved correctly.

CRM Action Examples

5 minutes per CRM Easy

The Catch Hook trigger is identical for every CRM. Only the Zap action step differs. Complete the Webhook Trigger tab first, then add one of these action steps.

HubSpot — Create or update a contact

Create or update a HubSpot contact from each incoming lead.

Add an action step in Zapier and search for HubSpot
Select event Create or Update Contact
Connect your HubSpot account
Map fields: Email → data.email, First Name → data.name, Phone Number → data.phone_number
Test the step, then turn on the Zap

Important Note

HubSpot deduplicates contacts by email, so 'Create or Update' is safe even if the same person submits multiple times.

Zoho CRM — Create a lead record

Create a Lead in Zoho CRM for each MyFormCapture event.

Add an action step and search for Zoho CRM
Select event Create Module Entry, module: Leads
Map: Last Name → data.name, Email → data.email, Phone → data.phone_number
Optionally set Lead Source to a static value like Web Form
Test and turn on the Zap

Important Note

Zoho Lead records require at least Last Name. If your form captures first and last name in separate fields, use the form_response.created event and map from data.submitted_data instead.

Pipedrive — Create a person and deal

Add a contact (Person) and optionally open a Deal in Pipedrive.

Add an action step and search for Pipedrive
Select Create Person
Map: Name → data.name, Email → data.email, Phone → data.phone_number
Optionally add a second action: Create Deal and link the Person ID from the step above
Test and turn on the Zap

Important Note

To handle only submissions from a specific form, add a Zapier Filter step after the trigger: continue only if data.form_id equals your target form's numeric ID.

Add a Zapier Filter for multi-form teams

Route submissions from different forms to different Zaps using a Filter step.

After the Catch Hook trigger, click the + button and add a Filter by Zapier step
Set condition: data > form_id (Number) Exactly matches the form's numeric ID
Alternatively filter on a value inside data > submitted_data — for example a hidden field you set per form
Click Continue — the Zap only proceeds when the condition passes

Important Note

Find a form's numeric ID in the MyFormCapture dashboard URL when viewing that form — for example /account/forms/87/edit means the form ID is 87.

Payload Reference

Reference only Easy

Every outgoing webhook from MyFormCapture uses this JSON envelope. The data object differs by event type.

form_response.created

Fires immediately on every form submission — irrespective of spam status. The raw form fields your visitor filled in are nested inside data.submitted_data.

{
  "event_id": "a1b2c3d4-e5f6-7890-abcd-ef1234567890",
  "event_type": "form_response.created",
  "subject_id": 1042,
  "subject_type": "FormResponse",
  "data": {
    "id": 1042,
    "form_id": 87,
    "name": "Jane Doe",
    "email": "[email protected]",
    "company_name": null,
    "company_domain": null,
    "submitted_data": {
      "name": "Jane Doe",
      "email": "[email protected]",
      "message": "I'd like to learn more about your services."
    },
    "created_at": "2026-06-13T10:30:00.000Z",
    "updated_at": "2026-06-13T10:30:00.000Z"
  }
}

Important Note

All form field values — including a message body or any custom fields — are inside data.submitted_data. Keys match the name attributes of your HTML form inputs.

lead.created

Fires after spam detection, when a Lead record is created. Requires a clean submission that contains both a name and an email address.

{
  "event_id": "b2c3d4e5-f6a7-8901-bcde-f12345678901",
  "event_type": "lead.created",
  "subject_id": 521,
  "subject_type": "Lead",
  "data": {
    "id": 521,
    "team_id": 3,
    "email": "[email protected]",
    "phone_number": null,
    "source": "Website",
    "status": "New",
    "assigned_to": null,
    "converted_at": null,
    "first_contacted_at": null,
    "last_activity_at": null,
    "name": "Jane Doe",
    "industry": null,
    "location": null,
    "notes": null,
    "created_at": "2026-06-13T10:30:05.000Z",
    "updated_at": "2026-06-13T10:30:05.000Z"
  }
}

Important Note

The lead record holds structured fields extracted from the submission. The raw form message is not on the lead object — if you need the message text, subscribe to form_response.created as well, or view it in the MyFormCapture dashboard.

Troubleshooting

Still having issues?

Can't find the answer you're looking for? Our support team is here to help with your integration.

Contact Support

Related Integrations

References & Official Documentation

Next Steps

Configure MyFormCapture

Set up your timezone
Configure lead notifications
Set up advanced spam detection
Add team members to your account

Advanced Features

Use our custom form templates
Try AI Insights for Leads
Integrate with your CRM
Set up automated workflows

Need Help?

Our support team is here to help you with your integration.

Contact Support

Prerequisites

A MyFormCapture account — sign up here
A Zapier account (free plan works for basic Zaps)
A target app to receive data (e.g. HubSpot, Zoho CRM, Pipedrive, Google Sheets)
Developer Options enabled on your MyFormCapture team — go to Developer Options → Webhooks

Integration Methods

Webhook Trigger

10 minutes Easy

Use Zapier's built-in Webhooks by Zapier → Catch Hook trigger. MyFormCapture sends a POST request to Zapier every time a qualifying event fires.

Create a Zap with a Catch Hook trigger

Set up the Zapier side first so you have a URL to paste into MyFormCapture.

Log in to zapier.com and click Create Zap
Search for Webhooks by Zapier in the trigger search box
Select Catch Hook as the trigger event and click Continue
Copy the unique webhook URL shown (e.g. https://hooks.zapier.com/hooks/catch/123456/abcdef/)
Leave this tab open — you will return here to test after the next step

Important Note

Catch Hook is available on Zapier Free plans. The URL is unique to this Zap; treat it like a secret — anyone with it can send data to your Zap.

Register the endpoint in MyFormCapture

Add the Zapier URL as an outgoing webhook endpoint.

In your MyFormCapture dashboard open Developer Options → Webhooks
Click Add New Endpoint
Enter a Name — e.g. Zapier — HubSpot leads
Paste the Zapier Catch Hook URL into the URL field
Click Save

Important Note

The endpoint is now registered. You will choose which events trigger it in the next step.

Choose your event type

Open the endpoint you just saved
In the Event Types field, select lead.created for CRM integration (recommended), or form_response.created for raw capture
Click Save

Important Note

Do not subscribe a single Zap to both event types unless you want two webhook calls per clean submission — one for the raw response and one for the lead.

Test the webhook and map fields in Zapier

Trigger a real test so Zapier captures the payload, then complete the action step.

Submit a test entry through your form on your live website
Back in Zapier, click Test Trigger — Zapier listens for up to 10 minutes
Confirm the data arrived; expand the fields to see nested values such as data.email
Click Continue, add an action (e.g. HubSpot, Google Sheets, Zoho CRM)
Map the incoming MyFormCapture fields to the action app's fields
Click Publish Zap or Turn Zap On

Important Note

If Zapier shows 'No data found', confirm your form domain is whitelisted in MyFormCapture and that the endpoint URL is saved correctly.

CRM Action Examples

5 minutes per CRM Easy

The Catch Hook trigger is identical for every CRM. Only the Zap action step differs. Complete the Webhook Trigger tab first, then add one of these action steps.

HubSpot — Create or update a contact

Create or update a HubSpot contact from each incoming lead.

Add an action step in Zapier and search for HubSpot
Select event Create or Update Contact
Connect your HubSpot account
Map fields: Email → data.email, First Name → data.name, Phone Number → data.phone_number
Test the step, then turn on the Zap

Important Note

HubSpot deduplicates contacts by email, so 'Create or Update' is safe even if the same person submits multiple times.

Zoho CRM — Create a lead record

Create a Lead in Zoho CRM for each MyFormCapture event.

Add an action step and search for Zoho CRM
Select event Create Module Entry, module: Leads
Map: Last Name → data.name, Email → data.email, Phone → data.phone_number
Optionally set Lead Source to a static value like Web Form
Test and turn on the Zap

Important Note

Zoho Lead records require at least Last Name. If your form captures first and last name in separate fields, use the form_response.created event and map from data.submitted_data instead.

Pipedrive — Create a person and deal

Add a contact (Person) and optionally open a Deal in Pipedrive.

Add an action step and search for Pipedrive
Select Create Person
Map: Name → data.name, Email → data.email, Phone → data.phone_number
Optionally add a second action: Create Deal and link the Person ID from the step above
Test and turn on the Zap

Important Note

To handle only submissions from a specific form, add a Zapier Filter step after the trigger: continue only if data.form_id equals your target form's numeric ID.

Add a Zapier Filter for multi-form teams

Route submissions from different forms to different Zaps using a Filter step.

After the Catch Hook trigger, click the + button and add a Filter by Zapier step
Set condition: data > form_id (Number) Exactly matches the form's numeric ID
Alternatively filter on a value inside data > submitted_data — for example a hidden field you set per form
Click Continue — the Zap only proceeds when the condition passes

Important Note

Find a form's numeric ID in the MyFormCapture dashboard URL when viewing that form — for example /account/forms/87/edit means the form ID is 87.

Payload Reference

Reference only Easy

Every outgoing webhook from MyFormCapture uses this JSON envelope. The data object differs by event type.

form_response.created

Fires immediately on every form submission — irrespective of spam status. The raw form fields your visitor filled in are nested inside data.submitted_data.

{
  "event_id": "a1b2c3d4-e5f6-7890-abcd-ef1234567890",
  "event_type": "form_response.created",
  "subject_id": 1042,
  "subject_type": "FormResponse",
  "data": {
    "id": 1042,
    "form_id": 87,
    "name": "Jane Doe",
    "email": "[email protected]",
    "company_name": null,
    "company_domain": null,
    "submitted_data": {
      "name": "Jane Doe",
      "email": "[email protected]",
      "message": "I'd like to learn more about your services."
    },
    "created_at": "2026-06-13T10:30:00.000Z",
    "updated_at": "2026-06-13T10:30:00.000Z"
  }
}

Important Note

All form field values — including a message body or any custom fields — are inside data.submitted_data. Keys match the name attributes of your HTML form inputs.

lead.created

Fires after spam detection, when a Lead record is created. Requires a clean submission that contains both a name and an email address.

{
  "event_id": "b2c3d4e5-f6a7-8901-bcde-f12345678901",
  "event_type": "lead.created",
  "subject_id": 521,
  "subject_type": "Lead",
  "data": {
    "id": 521,
    "team_id": 3,
    "email": "[email protected]",
    "phone_number": null,
    "source": "Website",
    "status": "New",
    "assigned_to": null,
    "converted_at": null,
    "first_contacted_at": null,
    "last_activity_at": null,
    "name": "Jane Doe",
    "industry": null,
    "location": null,
    "notes": null,
    "created_at": "2026-06-13T10:30:05.000Z",
    "updated_at": "2026-06-13T10:30:05.000Z"
  }
}

Important Note

Troubleshooting

Still having issues?

Can't find the answer you're looking for? Our support team is here to help with your integration.

Contact Support

References & Official Documentation

Next Steps

Configure MyFormCapture

Set up your timezone
Configure lead notifications
Set up advanced spam detection
Add team members to your account

Advanced Features

Use our custom form templates
Try AI Insights for Leads
Integrate with your CRM
Set up automated workflows

Zapier Integration Guide

Prerequisites

Integration Methods

Webhook Trigger

Create a Zap with a Catch Hook trigger

Important Note

Register the endpoint in MyFormCapture

Important Note

Choose your event type

Important Note

Test the webhook and map fields in Zapier

Important Note

CRM Action Examples

HubSpot — Create or update a contact

Important Note

Zoho CRM — Create a lead record

Important Note

Pipedrive — Create a person and deal

Important Note

Add a Zapier Filter for multi-form teams

Important Note

Payload Reference

form_response.created

Important Note

lead.created

Important Note

Troubleshooting

Still having issues?

Related Integrations

References & Official Documentation

Next Steps

Configure MyFormCapture

Advanced Features

Need Help?

Zapier Integration Guide

Prerequisites

Integration Methods

Webhook Trigger

Create a Zap with a Catch Hook trigger

Important Note

Register the endpoint in MyFormCapture

Important Note

Choose your event type

Important Note

Test the webhook and map fields in Zapier

Important Note

CRM Action Examples

HubSpot — Create or update a contact

Important Note

Zoho CRM — Create a lead record

Important Note

Pipedrive — Create a person and deal

Important Note

Add a Zapier Filter for multi-form teams

Important Note

Payload Reference

form_response.created

Important Note

lead.created

Important Note

Troubleshooting

Still having issues?

Related Integrations

References & Official Documentation

Next Steps

Configure MyFormCapture

Advanced Features

Need Help?

MyFormCapture - Request Demo

Thank you for scheduling a demo!

MyFormCapture - Any issues?

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MyFormCapture - Tailored Solution