Procurement teams drown in PDFs titled ‘new supplier form’. Put HTML on a static purchasing page so US vendors and UK suppliers submit legal entity, category, and a contact before anyone opens a credit file or a VAT check.
Keep it off the marketing notification list.
One label change in the copied HTML saves confusion.
Vendors guess wrong if you do not list what you actually buy.
Silence creates LinkedIn spam. A one-line no is cheaper.
A vendor application is a supplier asking to be allowed to invoice you: a farm stall at a US farmers’ market, a facilities contractor, or a UK limited company wanting a purchase-order account. It is not a W-9, a VAT certificate, or a bank-detail collection. Those documents are sensitive and belong after a buyer has decided the relationship is real.
The public form standardises category, geography (ZIP or postcode of the depot), and who to call in accounts payable.
Treat this as a lead into procurement, not as master-data in the ERP.
Never collect bank account numbers, routing numbers, sort codes, or Social Security on this page. US W-9 and UK bank details wait for a secure vendor portal.
Ariba and Coupa are the destination. Brochure-site HTML is how unknown vendors introduce themselves.
Honest signal that you accept new vendors. Route to procurement@ not info@.
Correct once onboarded. A cold vendor will not create a Coupa account to say hello.
Works until that person changes jobs and the inbox is deleted.
Type booth leads into this form the night you fly home.
Manufacturer sites often have no CMS beyond HTML. Publish the form on the become-a-supplier page.
If you buy in both countries, say clearly whether you need a US W-9 or UK VAT number next—and that those files are not uploaded here.
No. Use the separate W-9 request form after you intend to pay a US person. See that generator for file-only intake.
Collect after shortlisting, via a secure link, not on the public vendor application.
Only with counsel. Optional self-ID belongs on a later form, not mixed with bank-adjacent fields.
No. It creates a row for a human buyer.