UK employers must check Right to Work. They should not ask for passport scans on a public vacancy page. A private post-offer URL can collect a Home Office share code note or a document link—while you still follow the Home Office’s prescribed check process. This page is not a legal substitute.
Access limited to people who may see identity documents.
Never as a pre-sift on the advert.
The pack supports both.
Then store copies as your policy and the law require.
A Right to Work check confirms a person can work in the UK. The Home Office sets the methods: online share-code checks for many, and manual document checks for others. A website form is only a way to receive the share code or a copy the candidate already knows they must present. It does not replace the statutory check or IDRP guidance.
US work-authorization (I-9) is a different regime. Do not use this page to collect US passports or SSNs.
Ask after a conditional offer, from an unlisted URL, with HR-only notifications.
Follow current GOV.UK Right to Work checking service guidance. This form is plumbing, not a legal check.
Some use the Employer Checking Service and share codes only. Others still see physical documents.
Sent in the offer email. File or link lands in the HR dashboard.
The actual check for share-code holders. Do that in the official tool.
Common and messy. Retention and access control are worse than a dedicated form.
Still required in some cases. Use the form only to book the slot.
Do not index this page. Do not link it from the public footer. Publish the form on a path you only send to offered candidates.
If you also hire in the US, keep I-9 in its own process. Mixing RTW and I-9 on one form creates the wrong document set in one export.
No. It receives documents or codes. You must still follow Home Office steps.
You should not. It deters candidates and collects identity documents too early.
Acceptable if your process uses share codes. Do not also demand a passport scan ‘just in case’ unless the prescribed method requires it.
Use I-9 procedures, not this UK form.