US companies that lump vacation, personal, and sometimes sick time into a single PTO bank need a request form that uses that word on the button. A handbook or intranet form should collect start and end dates against PTO—not a generic ‘time off’ label that finance later has to recode.
Name it PTO so exports are obvious to US payroll.
Change the select to PTO, Sick, Personal if you split banks.
People should see the balance rules before they pick dates.
A dashboard row is not approval until a manager replies.
PTO means paid time off: a US benefits construct where vacation and personal days (and in some policies, sick time) draw from one bucket. A PTO request is the employee asking to debit that bucket on specific dates. It is not unlimited ‘flexible holiday’, and it is not the UK statutory 5.6 weeks of annual leave—though a UK subsidiary can reuse the same HTML if you retitle the page to holiday request.
The form records intent. Accrual math stays in your payroll or HRIS.
Blackout dates around inventory or board meetings should live in the handbook above the form, not as a surprise after submit.
If your UK office uses this URL by mistake, add a sentence that annual leave / holiday requests are welcome using the same dates fields. Do not force British staff to say ‘PTO’ in Slack if your policy document says holiday.
Gusto and Rippling include PTO. Companies that have not bought them yet use email and this kind of form.
One URL in onboarding. Notifications to the manager alias.
Use it when accruals, carryover, and state sick-leave laws must be exact.
No timestamps you can defend in a wage dispute.
Does not tell payroll the hours to dock or the PTO to debit.
Notion-exported or GitHub-hosted handbooks can include the form. Employees in any ZIP code submit the same way.
Call out state-specific sick leave (California, New York, etc.) in policy copy. This form will not split buckets for you.
No. PTO is a US bundled bank. UK annual leave is a legal minimum plus contract. This page is written for PTO; UK teams should prefer the time-off request generator or relabel.
No.
Add a number field on the form or write ‘4 hours on Friday’ in the reason.
Put them in the handbook. The date picker will still allow those days unless you validate elsewhere.